Program Coordinator



Program Coordinators works under the direction of the Program Manager, and liasons with Order Coordinators, Logistics Coordinator, and Production Manager on program tasks for a specific project. Help ensure that all team members and departments have what they need to meet the deadlines and milestones set by the Program Manager. In order to do this, they must also be familiar with every aspect of the project, including all short and long-term goals, the entire project calendar, and budgeting details. Whereas Program Managers oversee the whole process from planning to completion, the Program Coordinator role is more focused on executing specific stages of a plan. The Program Coordinator's goal is to help enable the Program Manager to focus on broader issues and any problems that may arise by managing the day-to-day minutiae of a project. Sometimes coordinators may eventually expand their responsibilities to include multiple projects or move into Program Manager roles with more oversight.

Primary Responsibilities

Once all stages and timelines of a project have been outlined and approved, the Program Coordinator helps keep all parts of the process organized and running according to plan. This may involve communicating between the client and various teams internally, setting times and dates for meetings in order to keep on schedule, and relaying any issues with timelines or budgets to the Program Manager. Because a Program Coordinator's job revolves around the heavily administrative work required to keep all stages of a project moving forward, responsibilities frequently include lots of:

  • work with spreadsheets and reporting.
  • Participate in the project intake process
  • Understanding customer initial expectations as well as changing customer needs
  • Help develop project plan
  • Creating the internal project documentation SOP’s
  • Vetting change requests to understand cost and project impact
  • Conducting a cost evaluation to be reviewed by the Program and Operation Managers
  • Order Coordinator project specific training
  • Daily quality review
  • Review of all data collected during the execution of this project
  • Ensuring quality assurance is a standard part of process
  • Direct oversight of project specific tasking
  • Creating the inventory ordering and stocking process to be used by the Fulfillment department
  • Project call recaps

Skills and attributes of the Program Coordinator

  • Organization Interpersonal communication (particularly via phone and email)
  • Problem solving
  • Demonstrated ability to organize and simultaneously handle multiple projects.
  • Proven track record of handling work interruptions while still meeting and/or beating daily deadlines on a consistent basis.
  • Effective work- and time-management skills.
  • Demonstrated ability to flex and readjust priorities as the need arises.
  • Technical skills and data-entry


Louisville, Kentucky 40258




While other medical staffing agencies focus on transactions, we focus on the heart of your mission — caring for others.

Caring for others isn’t a vocation—it’s a passion, a true calling. It is challenging and rewarding in ways that are beyond measure. It can also be difficult. At Snelling, we understand that HIPPA laws and the Affordable Care Act have ushered in a new wave of complexity and demands that make your job tougher. Not all medical staffing agencies are as enlightened.

Whether you are part of a large healthcare organization, a small private practice or a medical professional looking for a new opportunity, Snelling delivers expert service other medical staffing agencies simply can’t match.

Can staffing agencies bridge the gap? Snelling can.

When you strategize with one of our account reps, you leverage years of expertise in human capital—which frees you up to focus on all the other demands of your business.

We’re more than a staffing agency. We’re your advocate. We understand how stressful and time consuming finding the right talent can be. We make it less stressful. Unlike other staffing agencies, we listen. We counsel. We carefully vet every candidate through a rigorous interview and screening process before we present them to you.

We’re not a “business-as-usual” staffing agency. We’ve weathered seismic shifts in the economy, education, information technology and hiring best practices—always keeping in mind that our clients come first. Through it all, we’ve adapted, we’ve evolved and emerged uniquely qualified to serve you in ways other staffing agencies simply can’t.

Partner with a real advocate.

Our professional acumen, deep connections in the medical industry and community—along with a client-centric approach — set us apart from other medical staffing agencies. We provide qualified, properly credentialed, thoroughly-vetted candidates to meet your needs. Just as importantly, we offer a broad scope of staffing solutions — professional search, direct-hire, temp-to-hire and contingent (temporary) — for a spectrum of medical positions, including:

Allied Health
Clinical Research
Government Healthcare
Medical Coding
Nursing (every area of specialty)
Nurse Practitioner
Physician Assistants
Therapy – Physical, Occupational, Respiratory, Speech

Do other medical staffing agencies seem more interested in getting a commission than understanding your needs? Do they miss the mark when it comes to ensuring all the details are in order — competency testing, credentialing, background and reference checks?

At Snelling, our approach isn’t transactional — it’s thorough. We understand how stressful and time consuming looking for your best-fit can be—whether you are a candidate or an employer.

Let us help you with your job search.

Tired of sending your resume into cyber space and dealing with medical staffing agencies that don’t return your call, don’t speak your language? You need Snelling. We listen. We mentor. We provide you with personalized one-on-one help whether you are looking for permanent or PRN assignments.

Ready to get started? Reach out to a Snelling rep now.